Privacy Policy

Who we are

I’m a wedding photographer and my name is Rowan Williams, but you can call me Ro, Rowan, ‘You with the camera’, whatever you need to. Our website address is:

When ‘we’, ‘our’ or ‘us’ are mentioned in the text below I am referring to myself, Rowan Williams, AKA Parrot and Pineapple Photography.

What personal data we collect and why we collect it

Contact forms

When you contact me I’ll need your email address to send you a response. I like to refer to people by their names so I’ll collect that too. I ask for your mobile number so that if the internet gets turned off I can still contact you to shoot your wedding. If you book me to shoot your wedding I’ll need your address so that I can send you nice things in the posts and your final wedding photos. All of this information is necessary for me to do a good job as your wedding photographer.

The Wedding Day Info Form

You will be sent this form about a month before your wedding and on the form I collect the following personal information:

  • Your names
  • Your email addresses
  • Your mobile numbers
  • Your postal address
  • The date of your wedding
  • The names of the people taking part / contributing towards your wedding


I love cookies. My favourite kind are soft and chewy, probably with chocolate. But they exist on the internet in a far more boring form.

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

Embedded content from other websites

Sometime I post blogs which contain media from other websites (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.

Who we share your data with

I need help to run this business, because I like things slick. So sometimes your data is shared with the following organisations:

Activecampaign – This is my email management software. I use this program to keep you updated with information that may be of interest to you. If you give me your email address by opting in to my mailing list it will be stored with Active Campaign. They are GDPR compliant and you can read their privacy policy here. 

Dubsado – This is my client management software. This is where I store all of my client information. They are GDPR compliant and here is a link to their privacy policy. 

Pic Time – This website hosts my client galleries, which is where you get to see all your wedding photos for the first time. They will receive your name, your email address and all your wedding photos. They need this information to be able to send you the link to your wedding photos. Here is their GDPR privacy policy.

Qt Albums – If you order a wedding album from me then it will be printed by QT Albums. They will receive your first names and the photos that go inside your wedding album. Click here for more privacy policy related fun from them.

Wedding blogs – When your wedding is really snazzy I like to share that with various different wedding blogs. I will always discuss this with you and you will approve whichever blog I make a submission to. It’s all entirely voluntary and you are under no obligation to do this. If you are happy to share, then the blog will receive a selection of your wedding photos (they ask for about 100 in total), your first names and some story around your wedding day.

How long we retain your data

When you book me to shoot your wedding I will store your photos for 10 years following your wedding on an encrypted hard drive in my house. I live in a new build house with one of them 5 lever mortice doors and I’ve got a big scary looking dog that barks. My computer is password protected too.

Your name, address, contact information and wedding day details will be stored for 6 years following your wedding. This is so that I can send you your final images and a 1 year anniversary card, and then maintain my records for the tax man. I retain your email address so that we can keep in touch to talk about albums and prints, if you want them. I will only send you marketing emails if you have signed up to them.

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognise and approve any follow-up comments automatically instead of holding them in a moderation queue.

What rights you have over your data

If you have any questions or concerns about your data then don’t hesitate to drop me an email to [email protected] I can show you what information I hold on you (which is only the stuff you have told me about). Ultimately you have the right of confirmation, access, rectification and erasure. If you want me to delete all of your data I would recommend that we do this AFTER your wedding, and after I have delivered your images. Just drop me an email to [email protected] and I will delete everything.

Final word

I take the security of personal data seriously. I’m not going to be a dick with your data because I wouldn’t want people to mess around with mine. I also want you to think that I’m the best thing since  sliced bread.

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